What you need to know

In this Section

What You Need to Know!

This section contains all the information that you need to know as a member of a Club or Society. The Committee of any Club or Society have responsibilities and obligations both to their members and how the Club or Society is run. Members have the right to expect the Club/Society to be well organised, inclusive, to deliver on its core purpose, and to use its resources for their benefit. Any member of a Club or Society is to abide by these rules set in place by the Students' Union.

Important Documents

AU Code of Conduct

A Club committee is directly responsible for the behaviour of its members. This applies to all situations when your Club is together as a group, be it in the Union, on minibuses or coaches, at University facilities or at any other external institution or facility. Similarly, neither the Union nor the University condones initiation events for new members/students and any Club found to be organising/running one will be immediately shut down. Misconduct of any kind will lead to disciplinary action, which can culminate in removing committee members from office, disbanding the Club as a whole and banning members from participating in any Union activity:

Societies Code of Conduct

The society committee is directly responsible for the behavior of its members. The purpose of the societies code of conduct is to ensure that members of all societies abide by the rules laid out. The following guidelines have been put in place to ensure the safety and well-being of all society members. Misconduct of any kind will lead to disciplinary action, which can culminate in removing committee members from office, disbanding the society as a whole and banning members from participating in any Union activity. The Students' Union expects that Societies take all reasonable steps to ensure that it and its members conduct themselves in a manner that does not reflect negatively on the Union/University and does not place any person in a situation where they are likely to be harmed:

Participation Agreement (Clubs)

As a member of a Sports Club, you are required to read and sign the participation agreement. As a Sports Club, you may need to alter the model agreement for it to reflect the specific activities that you will be doing. This will need to checked before by the Student Activities Team so it is appropriate to be used:

Participation Agreement (Societies)

As a member of a society, you are required to read and sign the participation agreement. As a society, you may need to alter the model agreement for it to reflect the specific activities that you will be doing. This will need to checked before by the Student Activities Team so it is appropriate to be used:

Constitution

A club/society constitution is compulsory: it is the document that determines your objectives, aims and operating procedures. As a member of a club/society you will be able to view these on their individual club/society page. Below is a model constitution that you should follow in order to create your own:

Privacy Policy

Please visit the terms and conditions at the bottom of this page to access information on our privacy policy, including GDPR or click the link below:

Athletic Union Membership

In order to join any of our Athletic Union clubs, students must pay a £15 athletic union fee. The below document is a report detailing what the £15 fee goes towards, and an explanation of how club funding works:

Insurance Policies

The following insurance documents apply to all clubs and societies. The Elite policy applies to clubs, and the standard policy applies to societies. Don't hesitate to contact us if you have any questions about these:

FAQ

Check out our FAQs for answers to some of the questions you may have about us.

If you can't find the answer to your question here then get in touch at student.activities@aston.ac.uk!

How do I join a club or society?

Joining a club or society here at Aston is easy! Simply find the page of the club/society you wish to join, sign in to the website with your Aston Student log-in, and add your chosen membership to your basket! If you'd prefer to pay in person, you can always come along to the SA office on the first floor of the Students' Union Building, where we'll be happy to help. We can take card or cash.

How do I start a new club or society?

We love hearing your ideas for new clubs and societies, and we'll give you all the support you need in establishing your group. In order to submit your idea to us, just complete this form, and submit it to student.activities@aston.ac.uk.

How much does it cost?

Our clubs and societies range in cost, with societies costing as little as £2, and clubs costing from £10 upwards. The amount you pay is decided by the committee of each club or society. These costs cover the costs of running the club or society, and all joining fees go directly back into the account of the club or society.

What is the Athletic Union fee?

The Athletic Union fee is a £15 annual fee that students must pay in addition to the joining fee for any clubs. This is a contribution towards coaching funds, transport, insurance and more. Full details of what the Athletic Union fee contributes towards can be found here.

How long does my membership last?

Unless otherwise stated* a membership purchased for a Society/Club lasts for Term 1 and 2 and may include limited activity during the Term 3 and revision/exam period. You will then need to renew your membership by paying the joining fee each academic year.

* Some clubs offer Term membership, which should be labelled as such prior to purchase.

How do I contact a club or society?

Most of our clubs and societies will have a contact email address on their Union webpage which is monitored by the committee. The majority of our clubs and societies are also very active on social media, so look them up and see what they're getting up to!

Is joining a big commitment?

How often you attend club or society events is up to you! You can dedicate a lot of time to the group, or as little as you want. Sports clubs may differ slightly as they are competitive teams, so it is always best to check with the committee before you join. Most of our sports clubs also have social options, so that you can join in and take part, without the commitment.

Can I get a refund on my membership?

We can offer refunds on memberships purchased up to 30 days after the first day of term. You will just need to visit the Student Activities office in the Students Union building! If you decide after this deadline that you would like a refund on your membership, you will need permission from the committee of the club/society. Committees are not obliged to permit refunds after this deadline, and they will assess any requests on a case by case basis.

Can alumni or students from other universities join clubs and societies?

Alumni may purchase membership to any club or society who have an alumni membership available, provided they have joined the Aston Graduates Association. If you wish to join a club or society that do not already have an alumni membership option, you may contact them to request this. Unfortunately at this time we are unable to allow students from any other university to join our clubs or societies.