Committee FAQs

In order to book a room please go through the activities icon on your SU webpage and request it through that dashboard. If you have any questions please come to our office or email us.

Yes, all committee members will need to purchase a membership to their club or society. Without doing this you are not officially part of the group.

To gain admin permissions to your webpage you will need to purchase your membership and sign up to the Student Activities Terms & Conditions.

To have any external speakers at an event you will need to fill out an external speaker form. This must be completed and submitted at least 7 working days before your event is due to take place. You must wait to receive confirmation of approval before you go ahead with your event.

You can claim back valid expenses through the the online claim system. The 'Payments' tab is located on your club/society homepage. Claims needs to be approved by the President or Secretary before being approved by Student Activities. Claims approved before midday on Wednesday will be processed and paid on the following Friday.

We have a range of Minibuses and MPV's available for hire by societies and sports clubs. All information regarding transport bookings and the Fleet vehicle orientation programme can be found in the SU Transport Fleet section under the Committee Resources section of the website.

Large events will need an Event Financial Plan to be completed. This should be submitted in the early stages of planning your event.

The Student Activities Team are here to help you with any issues you may have, and are in office between Monday and Friday 09:00-17:00. Pop along to discuss any queries or questions, or just to have a chat! If you cant make it in to the office, feel free to drop us an email at or give us a call at 0121 204 5026.

We actively encourage clubs and societies to seek sponsorship, however there is a procedure you must follow. It is important that you do not sign any sponsorship agreements yourself, as your group is not a separate legal entity. The Students’ Union must sign on your behalf, therefore you will need to submit your sponsorship agreement to us for approval.

All members can view the balance of their society/club account via the 'Payments' tab on your society/club homepage' Union building.